Board Member Descriptions

PTO President
The role of the PTO President is filled for the next school year by Shannon Laffond & Beth Fletcher! The presidents oversee all the PTO Meetings (4-6 per year), attends the President’s PTO Council meetings (once a month with all the other EP schools), and provides support to the other roes to make sure that all of our wonderful events can take place. You will have lots of people to help you along the way (including the outgoing Presidents!) Find a friend to share the load with you and make it a true team effort!

PTO Vice President
Being a Vice President is a good way to get ready to take on the Presidency the following year! Work with the president to prepare and run the PTO meetings. Help make sure we have people to chair all the events. Find a friend to be co-VP with you!

If you like taking minutes and writing communications, we want you! The secretary takes and distributes minutes at all our PTO meetings, as well as sends out reminders for upcoming board meetings. This person also writes up our PTO section for the PV newsletter and any Black Board announcements for upcoming events.

Duties can include:
– take meeting minutes and distribute
– attend meetings both informal and formal
– go through incoming mail if Presidents need/want help
– communicate with office on events
– provide information to office for PTO page on newsletter
– help out at events and activities
– actively seek out new volunteers
– support current volunteers
– support teachers/staff/office
– support PTO board
– communications
– contact with other EP PTO boards

THE ABOVE EQUALS FUN and takes 5-10 hrs per month…
As with all volunteer positions, you are empowered to make the position work for yourself and the team.

Volunteer Coordinator
This position can be done primarily from the comfort of your home on the computer using the Sign-Up Genius website. Our various chairs will coordinate with you about each event and their requirements. We already have someone on-board to help you learn the process!

This is a new position that we are creating for this school year! We would like to do a better job showing our appreciation for our volunteers and our wonderful staff at Prairie View. This would take the form of writing thank you notes, birthday and sympathy cards for our staff, recognizing retirements, etc. This is something that could be done from home with a group of friends or you could make it fun by coordinating with a classroom.

Donations Chair
This is also a new position that would work with the various event chairs to coordinate collecting donations from local businesses for our events. We are fortunate to have generous business owners in Eden Prairie who work with us in many different ways.

Prairie View Spirit Wear Chair
Our students, staff and parents look great in red and black and love to show their school spirit! This chair would identify vendors and coordinate how and when to offer these items at Prairie View. We have great, local resources that will make this job fun and manageable.

Read-A-Thon Chairs
This is one of our biggest fundraisers of the year and our students have met the challenge of reading thousands of minutes head-on!

Staff Appreciation Chair
Help us show how much we appreciate our teachers and all the staff here at Prairie View! Plan one week of snacks and meals in the Spring to recognize a job well done!!

Back to School Picnic Chair
Our picnic for the Fall of 2015 will take place the same night as the EP Eagles Homecoming football game, so it is going to be a great event with a great turnout!

Fall Harvest Chairs
Kids get a chance to dress up in their Halloween costumes, dance, make some crafts, play a few games, and eat a yummy treat! The schedule is all set-we just need someone to put it all together!

Carnival Chairs
Our annual Carnival is our other major fundraiser and a family favorite! Games, food, raffle, classroom baskets, and lots of volunteers! We have a long history with this event, so team up with a friend to oversee the whole process and you will have lots of help along the way!

Book Fair Chairs
We have a book fair in the fall and the spring! It’s a chance to buy books for your collection and help buy new books for the PV students to read at school!

School Directory/Calendar Chairs
Every year, we put out a directory and calendar at the start of the school year. This is a fundraising effort with a local company. As the chair, you would be the liaison between the vendor and the PTO. Responsibilities would include providing info to the vendor as needed and coordinating proofreading efforts and classroom delivery.

Movie Night Chairs
PTO purchased a large drop-down screen and projector for the cafeteria a few years ago, and our students LOVE to come to PV at night to watch movies on the big screen! This chair would coordinate with Dr. Meyer picking a movie and a date. It would be great to have a couple of these every school year! We have a checklist for planning movie nights to make it easy.

Please contact Shannon Laffond or Beth Fletcher, PV PTO Presidents, if you have any questions or if you would be interested in helping out with any of these positions!

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